This is a living document.  As new information becomes available, it will be edited and adjusted.

Occupational Health and Safety Legislation

It is the duty for employers and supervisors to take reasonable precautions to protect the health and safety of employees.

Employers and employees have a collective duty to maintain a safe workplace.  Employers have a statutory duty to protect employees from work-related hazards, including any infectious disease that may pose a risk to employees.

Employees in turn have a statutory duty to protect their own health and safety and the health and safety of others in the workplace.  This duty includes complying with the guidelines and directions provided by the various government authorities.

Our collective obligation is to keep the workplace and our communities safe.  Employees and library patrons are asked for their full cooperation.

The most effective ways to slow the spread of the COVID-19 virus are to keep a physical distance of 2m to prevent droplets from talking, breathing, sneezing, coughing, etc from reaching another person, as well as hand washing on a regular basis with soap and water to prevent droplets on your hands from being transferred to your face.  All other measures are additions to, not substitutions for, these actions.

Library Staff Work Space

All staff are required to self-assess for symptoms before coming into the library.  If you have a sore throat, fever or are sneezing or coughing, stay home.  If anyone in your house has COVID-19 or is being tested for it, you are required to stay home for 14 days.  If you or anyone in your household has travelled internationally, you are required to stay home.

The staff work room may have 4 people in it at one time.  The staff service area may have 3 people in it at one time.  This is based on the PHO’s guidance of a clear 5 square metres of space per person.  Given the layout of the work spaces, staff must take extra care moving in the spaces as there are many pinch points. 

Staff should not share workstations during their shifts.  At the end of a shift, service desk workstations should be cleaned and disinfected, including keyboard, desktop, receipt printer, mouse and any other surface touched while working. For personal workstations, equipment such as staplers, pens, etc should become part of the workstation and not be shared.

Attached is Worksafe’s “COVID-19 health and safety: cleaning and disinfecting.” Please consult if you have any questions about how and what should be cleaned and disinfected.

Materials Handling

The outdoor book drop will be open for returns during library opening hours.  The book drop will be locked over the weekend for 72 hours and emptied on Tuesdays by staff.  Items returned through the indoor book slot will be date labeled when the bin is full and quarantined for 72 hours before check-in.  Staff will check in items after 72 hours.  Volunteers will shelve items after the doors close to the public.

Safety measures:

Physical Distancing

  • Only 3 staff can be in the service desk area at a time, being mindful of the 2m distance between each other and are required to wear protective masks during open hours
  • Volunteer shelvers will be allowed in the building to shelve only during hours when the doors are closed to the public

Cleaning & Protective Equipment

  • Items are quarantined for 72 hours upon return and do not need extra cleaning
  • Staff must wash their hands before and after handling returned materials
  • Protective masks and gloves will be provided

Holds Pick-Up Service

Patrons request materials.  Staff collect materials, check them out to the patron and call to tell them they are ready for pick-up and when they can do so.

Safety measures:

Physical Distancing

  • Up to 7 staff in the building at the same time
  • Staff place books in the external basket while patron waits on the “X” near the door
  • Patron picks up items once staff has re-entered the building

Cleaning & Protective Equipment

  • Staff wear masks and gloves while handing out materials
  • Regular hand washing is expected
  • Books are bagged in plastic for easy pick-up
  • Basket and other areas touched by patrons are quarantined for 72 hours after end of use

Browsing the Shelves

Patrons enter the library to browse, check-out materials and pick-up holds.  The copier will not be available at this time.  All seating will be removed or blocked.  With the exception of 1 station, all public computers, including the OPAC will have their keyboards and mice removed.  Notifications at the front door will remind people not to enter if they are ill, to maintain 2m distance from other patrons, and what the site capacity of the building is.

Safety measures:

Physical Distancing

  • Limit the number of people in the space as per PHO recommendations.  This is posted at the library entrance.
  • Total in building: 20 patrons plus 7 staff and 2 volunteers on floor or in book sale room
  • Greeter to share hand sanitizer, masks and orient patrons for the first week at minimum
  • Service Desk queue taped at 6ft increments
  • All seating and toys will be removed or blocked off
  • Computers and mice removed from all computer stations except 1

Cleaning & Protective Equipment

  • Plexiglass screen at the service desk
  • Masks and gloves and hand sanitizer available for both staff and patrons
  • Masks and hand sanitizer mandatory for public entry to building
  • Several tables with signage are available throughout the building for patrons to place items they have touched
  • All table surfaces, light switches, counters and service desk stations are cleaned thoroughly after doors close

Public Access Computers

Public access computers often require patrons to spend more time in the library and offer different cleaning challenges.  But we also understand that there is a digital divide in our community and patrons do need access to this service.  We will offer one 15 minute computer station during the initial reopening.  Wipes will be made available to patrons accessing the computer and they will be encouraged to wipe down the equipment before use. 

Safety measures:

Physical Distancing

  • Only 1 computer will be available initially with 1 chair
  • Strict enforcement of 15 minute rule

Cleaning

  • Patrons will be provided with cleaning wipes for the computer and encouraged to wipe down the keyboard, screen and mouse before use

Programming

All programming will continue to be online until further notice.

Meeting Rooms

Meeting rooms will stay closed.  The library will begin exploring the outdoor garden as a safer meeting space for patrons to book and use.